Your data stays in your hands.
Terakoya keeps notes and files in each company’s own Google Drive, and uses the AI each person already has. Here is where your data goes, and who controls it.
Your data stays in your own Google Drive.
The contents of your notes and files never pass through Terakoya’s servers. Your data stays under your control.
What reaches Terakoya.AI is feedback sent from the app and, from people who agree to send it, anonymous usage data (counts and fixed choices only). The Privacy Policy lists where it goes.
Choose the AI to match how sensitive the records are.
The accounts you already have
Sign in to ChatGPT (Codex) or Claude with each person’s own account. No new contract needed.
Start today with Gmail
People without an AI contract can start with Google’s Gemini free tier, within a daily limit.
On the free tier, what you send may be used to improve Google’s products. Admins can turn it off for the organisation. Don’t send personal or confidential records to the free tier.
Keep sensitive records inside
Google’s Gemma 4 is built into the app. Questions and notes stay on the computer and are not sent to any AI company.
Requires a computer with 16GB of memory or more (about 7GB downloaded on first use).
Permissions stay in your usual Google settings.
- Access
- Uses the shared drive’s own roles, such as manager, editor and viewer.
- Organisation settings
- Only the shared drive’s managers can change organisation settings.
- Workspaces
- Each company or team has its own workspace; notes, chats, connections and settings never mix.
- Where chats are kept
- Chats are saved on each person’s computer. Each chat can choose whether it goes into the notes.
See how your data is handled, on screen.
We’ll walk you through the settings.